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Executive Assistant (to the President/CEO)

Location: 

Reston, VA, US

Req ID:  1605
Level of experience:  Senior Level
Remote:  No
Travel Required:  0%-25%

Employee Type:  Full - Time 

 

 

 

Ellucian designs technology that powers the educational mission of colleges and universities around the world. Inspired by that goal, Ellucian employees thrive as part of a high-performing global team committed to delivering a modern, connected, industry-leading experience for today’s students and higher education institutions. More than 2,500 institutions in 50 countries around the world look to Ellucian for the ideas and insights that will move education forward, helping people everywhere discover their futures through learning.

 

 

Executive Assistant to the CEO

 

Overview:

 

We are currently seeking a seasoned Executive Assistant to directly support our CEO (Chief Executive Officer) on a broad range of tasks. Candidates must have the ability to work independently and exercise intelligent judgment with little supervision while exercising a high degree of confidentiality. Candidate must possess the ability to adapt to varying demands with a high level of performance.

The successful candidate will be one who is comfortable working in a dynamic, fast-paced, roll up your sleeves, team-focused environment while managing with precision the most intricate of details.  Intuitiveness, maturity, tact, critical thinking, and professionalism are crucial to being successful working within Ellucian’s high energy executive team environment.  The successful candidate must also be comfortable interfacing with high profile business stakeholders such as the Ellucian executive team and board of directors, business partners, and Ellucian’s broader leadership team, always maintaining the highest level of tact, poise and confidentiality.  The EA will interface well with all levels and departments of the company and its clients and partners, and will at all times represent the CEO in a highly professional and positive manner. 

 

Responsibilities:

  • Understand organizational structure and strategic objectives, cascading key messages;
  • Research and develop documents and presentations to CEO for meetings;
  • Anticipate, monitor, and organize schedules according to priorities of c-suite executive;
  • Actively manage and prioritize calendar of appointments, plan internal and external meetings and conference calls, book and maintain travel itineraries, and coordinate related arrangements for executives
  • Create and distribute professional correspondence in traditional, electronic, and social format;
  • Correspond on behalf of CEO with partners, clients, and colleagues as directed;
  • Serve as liaison to representatives to the board of directors, handle logistics and presentation elements for meetings;
  • Arrange international and domestic travel;
  • Prepare expense reports and reconcile corporate credit card;

 

 

 

 

Qualifications:

  • BA/BS degree in a business and/or equivalent and 5 to 10 year experience as an executive assistant to CEO, CFO, CIO or executive level staff
  • Ability to operate in a dynamic environment, work independently with minimal supervision, take on multiple tasks, shift priorities quickly, prioritize and achieve timely and thorough completion of assignments.  Ability to coordinate the input of others in these circumstances
  • A “sense of urgency,” demonstrated experience working at the board level, working beyond the normal work day
  • Strong interpersonal skills, including ability to form and maintain effective working relationships. Willingness to provide support to other projects or sectors of the company
  • Strong planning and organizational skills and demonstrates key attention to details; demonstrated track record of project management
  • High level of emotional maturity and professionalism.  Ability to work in a discreet manner.  Maintaining privacy and confidentiality is a must.
  • Well-developed and effective written and verbal communication skills, with excellent grasp of English grammar, punctuation, and format
  • Exceptional computer skills including intermediate or higher-level proficiency in Microsoft Office Power Point, Excel, Word, Outlook and other business applications
  • Experience making domestic and international travel arrangements.
  • Prior experience working with financial information is a plus
  • Willingness to work hard and have fun while at it. 
  • #LI-JM1

Ellucian provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Ellucian complies with all laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Ellucian expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ellucian employees to perform their job duties may result in discipline up to and including discharge.


Nearest Major Market: Washington DC

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