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Team Lead, Proposal Management


Malvern, PA, US

Req ID:  1616
Level of experience:  Mid-Career
Remote:  No
Travel Required:  0%-25%

At Ellucian, we’re motivated by a mission. Higher education is facing profound change. Shifting demographics and cultural perceptions, combined with declining support and rising expectations, are forcing colleges to do more with less. That’s where we come in. As true believers in the power of education to transform lives, we’re dedicated to helping all our customers thrive—not just survive—in these challenging times by transforming their institutions from the traditional paper-based colleges of yesterday to the agile, connected campuses of today. From cloud solutions built on world-class infrastructure to powerful analytics that drive successful planning, we lead the industry in building enterprise-class solutions tailored to institutions around the world.


Our passion and commitment for learning and continuous improvement drive us internally, too. From professional development to flexibility and work-life balance, we give our global employees the tools they need to succeed so we can all grow together.




Position Description – Proposal Specialist, Team Lead

As a Proposal Specialist, Team Lead you will be focused on leading a team of Proposal Specialists (Coordinators) in responding to RFx activity for Ellucian solutions.  This position will be responsible for analyzing RFP requirements, gathering data, and composing and editing documents for use in proposal development.  


This position works in fast paced environment, managing assignment completion within the designated time frames, and in accordance with established procedures.  You will play an essential role in the sale of Ellucian’s products to current and prospective clients in the higher education industry throughout North America.  This position is located in our Malvern, PA office.


Position Responsibilities

  • Read and analyze incoming RFx activity and provide initial evaluation for Ellucian solution fit
  • Establish a production schedule & make appropriate Proposal Team assignments based on requirements and due dates specified in RFP
  • Monitors all aspects of project management for entire Specialists Team. Ensure all RFP task assignments are identified, assigned, and delivered on time and to spec, with accurate, complete, and approved content that meets all technical and business proposal requirements
  • Review responses provided by Specialists using Ellucian-established writing principals, theories, concepts, and techniques
  • Ensures compliance with Ellucian established final review & quality check of the proposal before it is sent, including proofing, compliance w/ proposal specifications, packaging & delivery
  • Maintain knowledge of Ellucian solutions and competition for identifying best fit opportunities
  • Stay abreast of current and emerging trends in the HE industry, competitive information, as well as Ellucian services needed to help develop responses to RFP requirements
  • Backfill when surge support is needed to handle RFx management in the Specialist role.
  • Mentor and coach direct reports in professional development in accordance with Ellucian established policies
  • Provide backup for Proposal Pricing Specialist as needed
  • Maintain documented Proposal processes from intake to completion


Position Required Skills/Knowledge/Experience:

  • Undergraduate degree required (Business, Journalism, Marketing, Project Management) or appropriate experience
  • A minimum of 3 years people management/leadership
  • Minimum of 5 years of prior Proposal related experience
  • Ability to work with remote employees across the ecosystem
  • Strong written and oral communications skills
  • Ability and willingness to follow established Ellucian RFP response guidelines, processes and best practices
  • A team player willing to go the extra mile for teammates and the company
  • The ability to plan, strategize, and problem-solve as part of a team
  • Ability to work in a fast-paced environment with multiple, consecutive, time-sensitive deadlines
  • Strong time management skills and the ability to work on multiple projects simultaneously
  • Strong attention to detail under pressure
  • Ability to manage and supervise a high performing, diverse team in a remote and multi-region environment


Desired Skills/Knowledge/Experience:

  • Strong critical thinking skills for decision making
  • Expert Microsoft Word skills required (styles, formatting, editing, etc.)
  • Intermediate Microsoft Excel skills required (formulas, complex pricing spreadsheets, etc.)
  • Prior experience in cloud/technology industry a plus
  • Prior Higher Education background a plus
  • Prior Qvidian or similar proposal management solution a plus







Ellucian provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Ellucian complies with all laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Ellucian expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ellucian employees to perform their job duties may result in discipline up to and including discharge.

Nearest Major Market: Philadelphia

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