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Renewals Processing Specialist (strong Excel exp/database entry/auditing of agreements exp


Malvern, PA, US

Req ID:  1547
Level of experience:  Mid-Career
Remote:  No
Travel Required:  None




Ellucian designs technology that powers the educational mission of colleges and universities around the world. Inspired by that goal, Ellucian employees thrive as part of a high-performing global team committed to delivering a modern, connected, industry-leading experience for today’s students and higher education institutions. More than 2,500 institutions in 50 countries around the world look to Ellucian for the ideas and insights that will move education forward, helping people everywhere discover their futures through learning.



location - Malvern, PA Ellucian office

type - f/t salaried


*we are seeking someone that is super proficient on Excel, has experience entering agreement information into databases,  and has reviewed/audited agreements.

**looking for someone with great attention to detail, accuracy, multi-tasker for reconciliation of paper contracts for system updates (auditing type tasks and calculations of fees) with verification of data accuracy.  This is a back-end office position (not interacting with customers). Seeking someone with accounting/finance/business experience.  



  • Review and understand signed contracts in order to process agreements in our Apttus System in accordance with contracted terms
  • Perform other system adjustments as needed to existing agreement records
  • Act as liaison with Sales, Deal Desk and Revenue Recognition Teams on modernization contracts
  • Perform contract reviews to ensure accuracy
  • Validate Licensed Product and Entitlement records for each customer account and associated accounts 
  • Coordinate with internal teams to properly communicate changes and adjustments made to the system 
  • Perform data quality checks and have the ability to do comparison reporting of different data sets
  • Follow the process for proper documentation and filing of documents and executed agreements
  • Track and generate reports and dashboards of activities
  • Respond to information requests from internal teams such as Sales and Finance
  • Perform other related duties as required


  • Business experience with understanding of contractual terms and conditions as well as knowledge of invoicing practices
  • Advanced MS Office Skills – particularly Excel
  • Excellent written, verbal, and interpersonal communication skills
  • Proven ability to work independently as well as in a team atmosphere
  • Strong organizational and time management skills
  • Excellent comprehension and retention
  • Sense of urgency and attention to detail
  • Ability to successfully manage several different tasks with competing priorities 

Desired Skills:

  • Ellucian product knowledge
  • and /or Apttus experience


Ellucian provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Ellucian complies with all laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  Ellucian expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Ellucian employees to perform their job duties may result in discipline up to and including discharge.

Nearest Major Market: Philadelphia

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