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Proposal Specialist


Malvern, PA, US

Req ID:  1874
Level of experience:  Mid-Career
Remote:  No
Travel Required:  0%-25%

At Ellucian, we’re motivated by a mission. Higher education is facing profound change. Shifting demographics and cultural perceptions, combined with declining support and rising expectations, are forcing colleges to do more with less. That’s where we come in. As true believers in the power of education to transform lives, we’re dedicated to helping all our customers thrive—not just survive—in these challenging times by transforming their institutions from the traditional paper-based colleges of yesterday to the agile, connected campuses of today. From cloud solutions built on world-class infrastructure to powerful analytics that drive successful planning, we lead the industry in building enterprise-class solutions tailored to institutions around the world.


Our passion and commitment for learning and continuous improvement drive us internally, too. From professional development to flexibility and work-life balance, we give our global employees the tools they need to succeed so we can all grow together.


As the Development Specialist assigned to RFx responses you will be responsible for coordination and management of end-to-end activities associated with RFx activities assigned to you.  This role requires a combination of the ability to read and decipher RFx instructions for compliance and ability to understand business problems expressed in the RFx and by the Field Team. You possess the writing and editing skills needed to develop a persuasive and compelling proposal that leads to customer’s understanding of how the Ellucian solutions will solve their business problems.


The successful candidate will be driven to succeed, perceptive and self-motivated. Strong organization and communication skills are a must.  This position works in fast paced environment, managing assignment completion within the designated time frames, and in accordance with established procedures.  As part of a dynamic team, you will work cross-functionally throughout Ellucian to manage the proposal process through delivery of proposal as defined by the RFx.  This position is located in our Malvern, PA office.


Position Responsibilities

  • Create assignment tracker to ensure response and assignment coverage on all areas of the RFP.
  • Coordinate touch point meetings throughout the RFx process to ensure on-time delivery of proposals.
  • Work with Proposal Operations Manager to ensure strict adherence to pre-defined due dates to include multiple reviews, editing and finalization of all proposal pieces.
  • Work with Proposal Response Team to define and document win strategy to create sound business models and value propositions to include in proposal development.
  • Work with Ellucian Field Team to accurately represent proposal win themes throughout the proposal sections.
  • Work with regional Account Executive to document sales messaging, write/edit executive summaries, assist with developing responses to strategic requirements to enhance delivered proposals and improve overall win rate throughout the bid process.


Position Required Skills/Knowledge/Experience:

  • Undergraduate degree (Business, Journalism, Marketing) or relevant experience.
  • A minimum of 2-3 years of RFx coordination experience.
  • Proven ability to understand client problems/challenges/goals.
  • Ability to quickly grasp high-level knowledge of Ellucian solutions and how they solve customer’s problems.
  • The ability to plan, strategize and problem-solve as part of a team.
  • Maintain attention to detail while managing projects with multiple priorities through regular check-ins with RFX participants and Proposal Operations Manager.
  • Strong written and oral communications skill.
  • Strong, proven Microsoft Word and Excel skills (Styles, formatting).
  • Developed critical thinking skills for appropriate decision making.


Desired Skills/Knowledge/Experience:

  • Higher Education industry knowledge a plus
  • Experience with Qvidian or similar RFX tool a plus


Nearest Major Market: Philadelphia

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